Address Book Entry List

Below are the settings you can find in the entry list.

 

[General] tab

Item

Description
User Name Enter a name.
Specify Registration No. Specify whether to specify a registration number manually or to acquire the number automatically from the device. To specify a number, select this check box.
Registration No. Enter this item to specify the registration number.

Key Display Name

Enter the name to be displayed on the display panel of the device.

Index

Enter the pronunciation characters for the key display name.

Display Priority

Specify the display priority on the control panel of the machine. Specify from the following range:

  • [Do not Specify]

  • [Priority] 1–10

The default is [Priority] 5.

 

[Title] tab

This tab is displayed for user and group entries. Select the [Set] check box to change the setting.

Item

Description

Title1-3

Select from Title 1 to 3 for the registered title.

Add to Freq.

Select the check box of this item to use it as a working title.

 

[User Code] tab

This tab is displayed for a user entry.

This item appears only if you select [User Code / None] as the authentication method when creating the template.

Select the [Set] check box to change the setting.

Item

Description

User Code

Enter the user code to be assigned to an account.

 

[Auth. Info] tab

This tab is displayed for a user entry.

Select the [Set] check box to change the setting. The following setting items can be specified when the authentication method of the template is [Basic Authentication], [Windows

Item

Description

Authentication

Enter the login user name and password. Specify this setting when the authentication method of the template is [Basic Authentication], [Windows Authentication], [LDAP Authentication], [Integration Server].

Folder Authentication

  • [Do not Specify]: Folder authentication is not specified.

  • [Use Login Auth. Info]: Folder authentication is performed using the login user name and password specified in [Authentication].

  • [Specify Other Auth. Info]: Folder authentication is performed using authentication information that is different from the login user name and password set in [Authentication]. Enter the login user name and password to be used for folder authentication.

SMTP Authentication

  • [Do not Specify]: SMTP authentication is not specified.

  • [Use Login Auth. Info]: SMTP authentication is performed using the login user name and password specified in [Authentication].

  • [Specify Other Auth. Info]: SMTP authentication is performed using authentication information that is different from the login user name and password set in [Authentication]. Enter the login user name and password to be used for SMTP authentication.

LDAP Authentication

  • [Do not Specify]: LDAP authentication is not specified.

  • [Use Login Auth. Info]: LDAP authentication is performed using the login user name and password specified in [Authentication].

  • [Specify Other Auth. Info]: LDAP authentication is performed using authentication information that is different from the login user name and password set in [Authentication]. Enter the login user name and password to be used for LDAP authentication.

[Login Password] and [Password] are secure information. The information cannot be obtained from devices, or checked whether the information in the device are the same as the information specified in the Management Console.

 

[Available Functions] tab

This tab is displayed for a user entry.

Select the [Set] check box to change the setting.

Item

Description

Copier

Specify the color modes that are available for the copier function.

  • [Level]: Enable or disable the following items: When [Disable] is selected, all items are disabled.

  • [Black & White]: Monochrome copying is enabled.

  • [Single Color]: Monochrome copying and single color copying are enabled.

  • [Two-color]: Monochrome copying, single color copying, and two-color copying are enabled.

  • [Auto Color]: Auto color copying is enabled.

  • [Full Color]: Full color copying is enabled.

Printer

Specify the color modes that are available for the printer function.

[Level]; All enabled items are disabled. Click the following items to enable or disable each function. All items are disabled when Disable is selected.

  • [Black & White]: Monochrome printing is enabled.

  • [Color]: Monochrome printing and color printing are enabled.

Other Functions

  • [Scanner]: The scanner function is enabled when this check box is selected.

  • [Fax]: The facsimile function is enabled when this check box is selected.

  • [Document Server]: The document server function is enabled when this check box is selected.

Limit Value for Print Volume Use Limitation

Enter the limit of the printing volume.

 

[Email/Fax] tab

This tab is displayed for a user entry.

Select the [Set] check box to change the setting.

Item

Description

Fax Destination

Enter a fax number or an IP-Fax destination.

When a subaddress is combined with a UUI, enter the combined UUI then subaddress in this order. Enter "^" between the IP-Fax destination and an advanced destination.

Select line type

Set the line type to be used.

  • G3

  • G3 PABX

  • G4

  • G4 PABX

  • I-G3

  • I-G3 PABX

  • G3 Auto

  • G3 Auto PABX

  • G3-1

  • G3-1 PABX

  • G3-2

  • G3-2 PABX

  • G3-3

  • G3-3 PABX

  • H.323

  • SIP

The default is G3.

International Transmission Mode

Select the check box for this item to enable international transmission mode.

Address

Enter the e-mail address of the user.

Use This Email Address for Email and Internet Fax

The specified e-mail address is used for e-mail and Internet fax.

Use This Email Address for Internet Fax

The specified e-mail address is used for Internet fax.

Internet Fax – via SMTP Server

Select the check box to send an Internet fax via the SMTP server.

Fax Header

Select the sender's name.

Label Insertion

Select this check box to specify the label insertion.

1st Line

The name used for label insertion is displayed.

Label Insertion 2nd Line (String)

Set the string of the second line entered in label insertion. You can specify a custom message.

Label Insertion 3rd Line (Standard Message)

Specify the message of the third line used for label insertion. You can specify a fixed phrase.

 

[Folder] tab

This tab is displayed for a user entry.

Select the [Set] check box to change the setting.

Item

Description

Protocol

Select the protocol to be used.

  • SMB

  • FTP

  • NCP-Bindery

  • NCP-NDS

The default is SMB.

Port Number

When the protocol is FTP, enter a port number. Specify from the following range:

  • 1–65535

The default is 21.

Server Address

When the protocol is FTP, enter a server name.

Path

Enter the path.

Japanese Character Code Set

When the protocol is FTP, specify the character code of text in Japanese.

  • US-ASCII

  • SHIFT-JIS

  • EUC-JP

The default is US-ASCII.

 

[Protection] tab

This tab is displayed for user and group entries. Select the [Set] check box to change the setting.

Item

Description

Register as Destination

Select the check box to use the address book as the destination. This tab is not displayed for a group entry.

Protect Dest.

Select the check box to protect folder destinations. This item is valid only when the folder destination is specified.

Register as Sender

Select the check box to use the address book as the sender. This item will not be displayed if the target device does not support this function.

Protect Sender

Select the check box to protect the sender. This setting is valid only when [Register as Sender] is selected.

 

Protection Code

Enter the protection code of the sender and folder This setting is valid only when [Protect Dest.] is selected.

Access Control List for Destination Protection Settings

The names and permissions of the entries to which destination protection is specified are displayed in a list. Select the address book, and specify the permissions from the following:

  • [read-only]

  • [read-write]

  • [Delete]

  • [Full Control]

This item is not displayed when [User Code Authentication] or [No Authentication] is selected as the authentication method.

This tab is not displayed for a group entry.

Access Control List for Document Protection Settings

The names and permissions of the entries to which document protection is specified are displayed in a list. Select the address book, and specify the permissions from the following:

  • [read-only]

  • [read-write]

  • [Delete]

  • [Full Control]

This item is not displayed when [User Code Authentication] or [No Authentication] is selected as the authentication method.

This tab is not displayed for a group entry.

[Protection Code] is secure information. The information cannot be obtained from devices, or checked whether the information in the device are the same as the information specified in the Management Console.

 

[Group List] tab

This tab is displayed for user and group entries. Select the [Set] check box to change the setting.

Item

Description

Selected Groups

The groups to which the entry is registered are displayed in a list.

If you do not use the address book as the target of this template, move the address book to [Unselected Groups] by dragging and dropping or by using the arrow down button.

Unselected Groups

The groups to which the entry is registered are displayed in a list.

To set the address book as the target of this template, move the address book to [Selected Groups] by dragging and dropping or by using the arrow up button.

 

[Users and Groups] tab

This tab is displayed for a group entry.

The users and groups that are registered to the address book are displayed in the list.

 

[Reset Counter per User] tab

This tab is displayed for a user entry.

Select the [Set] check box to change the setting.

Item

Description

Print (Copier, Fax Print, Printer)

The print counter using the copier, printer, and fax functions is reset.

Fax Transmission

The fax send counter is reset.

Scanner

The scanner counter is reset.

Volume Used

The user quota counter is reset.